Recently I retweeted a link to an article about using the Note-taking feature in WORDsearch Bible Software (from WORDsearch Blog: http://bit.ly/1AZ7Edh). My Tweet stated, “Most important feature in any bible study app”. I was describing the note-taking feature available in most Bible software.
Some people might argue against that statement. Isn’t search more important? Maybe including commentaries ranks ahead of notes. What about original language study?
Fundamentally, other features like search, language study or displaying eBooks ranks ahead of note-taking in Bible study software, but no other key feature gets less attention from Bible study software publishers than note-taking. Most offer some kind of notes, but they usually don’t include features like…
- Automatic Bible reference hyperlinking
- Searching notes
- Formatting of text or paragraphs
- Exporting or printing
Bible software makers need to give their notes feature some attention, because it can become one of the most important features in the program. If a Digital Bible student uses Bible software with good note-taking tools, then the tips below will turn them into note-taking power users.
Use Bible Software with Good Note-taking
Don’t buy Bible software without a good note-taking experience. What should buyers look for? Here’s my list of the bare minimum notes features.
- Tie a note to a single verse, a passage and a whole chapter – Some programs will tie the note to a single verse. Others to a chapter. A few can do both. The best programs give the user many options, including the ability to tie a note to a range of verses or even a single word/phrase. Programs that only tie notes to the whole chapter limit the usefulness. A chapter may include three different preaching texts. I don’t want the first passage’s notes to get in the way while I’m studying the first or second passage in that chapter. If your software only connects notes to a whole chapter, lobby the publisher to fix this or switch. Before buying a program find out if it does this and avoid those that do.
- Automatic Bible reference hyperlinking – Most Bible software turns a Bible verse reference into a hyperlink. The user can click it to open to that Bible reference or hover their mouse over the link and a window or tooltip will pop up. If a program forces the user to select the text, click on a button on a toolbar or press a keystroke combination, and then type the reference into a dialog box, then the publisher just wasted that user’s time. The program should let me manually add links to other digital books in the program by selecting and typing in or pasting in a web address or Bible reference. For example, if I type “ch. 13” into a notes file and the paragraph context makes it obvious that I’m talking about chapter thirteen of book of the Bible other than the one that note file is attached to, then I should be able to manually add that reference if I want. If the notes feature doesn’t recognize that I typed John 3:16 and automatically add a hyperlink to John 3:16, then bug the publisher till they add it or don’t buy it in the first place.
- Spell-check – The more a person uses the notes feature, the more this becomes necessary. Good programs check for spelling errors automatically and underline the mistakes so users can quickly see typos or spelling errors. The program won’t catch them all and may catch false positives, but that’s better than nothing. That’s why the programs should also include the ability to add words to the spell-check dictionary. A bonus would be the ability to easily correct it. I don’t know of a program that does auto-correct, but some do let the user right-click the mistake and it shows a list of optional corrections in a pop-up menu.
- Text and Paragraph Formatting – Some programs only let a person enter simple text. They can’t make it bold or italicize it. They can’t indent a paragraph or change its color. They can’t use automatic number or bullet lists. Good notes editing boxes will include all of these features.
Maybe a user can think of other features, but these are the most important. Of the programs I use regularly, only a couple of them include all of these like Bibleworks 9. It doesn’t provide a huge library of books like Logos or WORDsearch, but the Bibleworks Notes and document editor is the best available. Many others include some of these features.
Notice in the screenshot of the Bibleworks notes editor. It includes hyperlinks. I had to add this one to “v. 2” manually, but it does find clearly delineated references and automatically adds a link to a verse or passage (like John 3:16 or 1co 11:17). The toolbar shows that there’s paragraph and text formatting. I can even add pictures. It includes lists with numbers or bullet points. The Bibleworks notes editor saves notes in a rich text format (RTF). Notice the directory above the editor box. I can open those notes and read them in Microsoft Word and sync them across multiple computers using a tool like Dropbox or Google Drive if I point one of these syncing programs to the notes directory. The Bibleworks notes editor will let the user change the directory of their saved notes files.
Some other programs also do a good job with notes, like WORDsearch 10, e-Sword, Accordance and PC Study Bible. Logos includes some of the features above, but it’s not easy to export notes. However, it syncs notes better than any other program.
Use Hyperlinks if Possible
As mentioned above, hyperlinks makes finding content in my notes easy. I can click on the link or sometimes hover over the link and a pop-up shows the related content or verse. All good programs including automatic hyperlinks added to verse references when the user types them into the notes editor. However, good ones also let me link to other content like websites or digital books in my Bible software library or elsewhere. Logos includes the ability to get a link to a book in it’s program and then attach that link to text on a website or in the notes feature of another program. I use this to tie my Logos library books to notes in Bibleworks or other programs.
To get the Logos book link use the following steps:
- Open the book to the content where you want the link to take you and position it at the top of the book window.
- Get the link from the book’s drop down box in the upper left corner of the book window (has a down arrow and picture of the book cover)
- Click on the menu item that reads “copy location as URL” or use CONTROL+ALT+C (PC) or COMMAND+OPTION+C (Mac) to copy the URL
- Highlight the text in the notes window that you want to use for the link by selecting it.
- Use CONTROL+K (PC) or COMMAND+K (Mac) to open the link dialog box
- Paste the text from the third step above using CONTROL+V (PC) or COMMAND+V (Mac)
- Hit ENTER on the keyboard
Paste links to Logos book in other programs using the same link from steps 1-3 above. Instead of pasting the link into the Logos notes window, use the program’s notes link feature to paste it there. Consult the program’s help feature to learn how to do this. Click the link in the other program and it should open Logos to the book location. This lets users enjoy the superior note-taking features in a program like Bibleworks or WORDsearch and still use their Logos library.
Collect Study Findings
When I’m studying a passage or subject, I copy and paste content to the Notes window or use the hyperlink methods mentioned above to link to content I’ve discovered about a passage. This helps me gather my ideas and the things I learn along the way so that I can quickly find it while I’m preparing my sermon or Bible study. It also gives me a shortcut when I come back to a passage later. Sometimes I preach or teach a passage again but don’t want to re-preach the same sermon. At other times I’ve preached a text, but then later go through the book of the Bible where we find that text. When it’s time to return to the text in the series through the book, I’ve already got a customized commentary made up of my own thoughts, discoveries found in language/word studies, and stuff I’ve learned by looking up key words and ideas in reference tools. I copy and past giving credit where due to content from dictionaries, lexicons, commentaries and more. Use notes to make this personal commentary to save time and to organize information found in study.
Write Sermon or Study Outlines for Later Searching
While I use Microsoft Word almost exclusively for writing and then later preaching or teaching, many people write their sermons or Bible studies within the notes feature. If you follow the above tip and gather your research in a note, it might be a good idea to create a new note for the actual sermon or study. If the program you’re using lets you, attach that note to the entire passage. For example, I add a verse note to each verse in my passage and write my thoughts and findings there. If I used notes for writing sermons and studies, I’d then create a new note attached to the verse range. So, I’d have notes on verse one, two and three and a fourth note attached to verses one through three.
Here’s where note text and paragraph formatting helps. Since people often write their sermons or Bible study notes in the desktop software, they will need to move those notes to a mobile device. Don’t take a laptop into the pulpit. That’s distracting. To preach from the notes created in the computer software, the user needs to sync the notes to a tablet or smart phone. The other options include printing the notes file from within the software or copying and pasting the file into a Word processor and printing it.
For those who like to preaching from a tablet or smart phone, use an app and computer program that syncs with one another. There are many programs that also come with companion mobile apps that sync notes between the computer and tablet/phone versions of the Bible software. For example, notes can sync between …
- Logos Bible Software
- Olive Tree Bible Reader
- Laridian PocketBible
- Accordance Bible
… to name a four. There may be others. Of the above, the first two do the best job of syncing notes between the computer and the mobile device.
With the notes on the mobile device, open the passage with the note file next to it and preach directly from the tablet or phone.
Some apps will automatically synchronize the notes pane with the Bible pane. Make sure you turn this off so that your sermon notes will always stay on the screen and not suddenly disappear if you move to a different Bible reference.
Give Attribution to Easily Find Sources
Don’t forget to say where you found the information you put in your notes file. The best way is to link to it from within the notes feature using the above methods. However, if that’s not possible or you found your content in one of those dusty old fashioned books, then be sure to give attribution in a way that will let you find it again later.
Sometimes I come back to a passage after years and open the notes files for that passage/verse. I see information that I didn’t properly attribute and I wish I could find it again.
This isn’t seminary so don’t worry about footnote formatting. I usually write something like the following in a parenthetical citation.
(Borchert, NAC, John 1:11)
This stands for the last name of the author of the commentary. The NAC is an appreciation for New American Commentary. I also own the WBC (Word Biblical Commentary) and the NIVAC (New International Version Application Commentary). If you don’t think you’ll remember the abbreviation, be more explicit. Instead of giving a page number, I usually just type in the reference number. Sometimes, my note comes from a book that doesn’t have passage connections, like a book about the life of a missionary. Then I just use the author’s name, title of the book and the page number. Unless I publish my notes, this is enough citation to help me find the source later.
Let me conclude with some shameless personal promotion. I’ve restarted my personal blog at http://www.kevinpurcell.org and will post more about Bible Software, apps, preaching and ministry and general topics related to ministry and Christian life. I’d love for you to check it out and add me to your favorite RSS reader so you can always get updates.
Second, a couple of friends of mine and I produce a weekly podcast called Theotek (http://www.thetoek.com). You can watch it live via Google Hangouts almost every Friday morning at 9:00 a.m. or watch it later on YouTube. We also make it available in audio format via iTunes and Stitcher radio or manually you can listen via the web at the above address. We talk about Bible software, worship technology, tools for helping ministers disciple people and the latest news in tech as it relates to the church. Subscribe to us on YouTube at http://bit.ly/17ggdJG. We hope to have Steve Hewitt join us as a guest very soon.